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Administrative Assistant – Experienced

location Ukraine working time Full-time remote Remote

About the job

Provide administrative and logistics support for management and employees, thereby enabling their internal customers to focus on their core responsibilities.


  • Time management for managerial roles- Schedules meetings/ interviews- Assists with visitors and customers – Handles documentation and filing- Organizes material for staff meetings, including preparation of minutes, as necessary.
  • Support of paperwork -Supports the process of document signing and exchange (mailing and e-mailing) -Collects approvals for the documents according to pre-defined procedure and send them for signing.
  • Support of invoicing and collections -Maintains the schedule of payment according to existing contracts -Prepares acts, invoices and other supporting documents and coordinates signing with the customers.
  • Providing end to end support for Event management for units or cross units: – Arranges Offsite meetings, conventions, conferences, and seminars – Prepares spreadsheets and/or PowerPoint presentations- Assists with internal projects, when needed- Coordinates and executes employee welfare activities.
  • Organizing and handling hotel, and travel arrangements for business trips – Maintains a strong back office during the manager’s travels.
  • Logistics support for all employees: – Examples provides Help Desk assistance, arranges Holidays presents ordering and mailing, manages Outlook distribution lists, assists with Guest Visit, orders business cards.


We’re looking for someone based in Ukraine. Minimum 2 years of experience (ideally 2-4). There’s no requirement to go to the office, they can work remotely. Languages required are English, Ukrainian. The person needs to be flexible, as sometimes they might be asked to work in the evenings too (have a call with client etc.). Total number of the hours in a week shouldn’t exceed the standard working hours (40/week). The role is a mix of PMO/personal assistant and site admin.

What we can offer

• Remote work and flexible working hours
• Professional and career benefits
• Top-quality work environment

If you are looking for stability, professional growth, long-term career, and technology challenges in the sought-after companies – come and join us today! One last thing, if you have a lot of these skills, but not all of them, please still apply. We love to teach those who are willing to learn.

19 hours ago